Purpose of Policy
We want to make the process of applying for courses with us as simple and clear as possible. We will always write any documents which are expected to be read by anyone whose first language is not English in an appropriate style which is easy to understand. This might include translating the documents. We are always happy to help anyone (actual or potential client) properly understand any of our documentation.
To Whom the Policy Applies
All prospective students, both international and domestic.
Policy
How to Enroll
- Student/Agent must fill out the Application Form.
- The admissions team will revise submitted documents and send a Conditional Offer to student including any missing required documents to complete application.
Admissions Requirements
Language Requirements:
Hospitality Management, Business Management, Communication and Client Management English language proficiency is demonstrated through one of the following:
- IELTS minimum overall score of 5.5
- TOEFL IBT minimum overall score of 45
- CAEL minimum overall score of 40
- B2 First Exam (FCE) minimum overall score of 160 or "C"
- TOEIC minimum overall score of 785
- ELLT 5
- Completion of OIDI Pathway Level 5 from Oxford International
Alternatively, applicants who are able to demonstrate 2 years of consecutive full-time academic study where the language of instruction was English are exempt from supplying an English proficiency exam for admission into the OICC Vancouver campus programs.
Secondary School Requirements:
Applicants must provide proof of Secondary School education or equivalent through one of the following:
- Canadian Grade 12 Certificate, Diploma, or GED
- International Grade 12 or higher
LOAs (Letters of Acceptance) are issued only after the following documents are received:
- Booking Form
- Copy of the student’s passport
- Documentation fulfilling all Admissions Requirements
- Application Fee received
CLOAs (Conditional Letters of Acceptance) are issued only after the following documents are received:
- Booking Form
- Copy of the student’s passport
- Documentation fulfilling all Admissions Requirements with the exception of English requirement, provided the student has registered for a Pre-Sessional English (Pathway Program)
- Application Fee received
Terms and Conditions
- All terms and conditions can be found on the Policies page on our website:
- Privacy & Distribution Policy
- Campus Closure Policy
- Attendance Policy
- Respectful and Fair Treatment of Students Policy
- Dismissal Policy
- Sexual Misconduct Policy
- Student Educational Accommodations Policy
- Work Experience Policy
- Payment Policy
- International Student Transfer Policy
- Critical Incident & Crisis Management Policy
- Accessibility Statement
- Refund Policy
- Student Complaint Policy
- Dispute Resolution Policy
Accommodation
- All accommodation offerings can be presented by the admissions team, booking form includes questions about special requests, allergies and notes to help the Admissions and Client Services team provide the best accommodation possible to the student.
- If you have selected Airport Reception, you will be transported and introduced to your host family by school airport staff. If you have not selected Airport Reception, it will be your responsibility to find transportation to your host family or accommodation. Students will receive their host family information prior to their arrival at homestay. Homestay payments can be made on a monthly basis (28 days) provided that the first 2 months (56 days) is paid 30 days prior to arrival. However, minor students (under 19 years old) must pay for their full homestay program in advance. 2 weeks’ notice must be given in writing for early cancellation of homestay accommodation.
Insurance
- Our schools require students to have adequate health, accident and travel insurance while attending a school. Our schools require proof of insurance either upon enrolment or upon arrival and, where proof is not available, students must immediately purchase. Uninsured students may not attend class until proof of insurance is available and will not be refunded for loss of lessons.
- Canadian health care is excellent, but it can be very expensive. It is mandatory that students have comprehensive medical and accident insurance. Insurance can be purchased directly from the school at an approximate fee of $3.10 per day.
- Note: Students who will be staying in British Columbia for more than six months are eligible to apply for medical insurance through the Provincial Government after they have been in British Columbia for three months. This insurance costs approximately $82.50 per month.
Paying for Your Program
- Application fee must be paid before any entry document is reviewed by the admissions team
- Tuition Fee payment requirement will be listed on the conditional offer
- Payment methods:
- Cash or debit card in person at the school. Note that international debit card payments are subject to 3% surcharge.
- Credit card (Visa or Mastercard) either in person or via credit card authorization form. Note that credit card payments are subject to a 3% surcharge.
- Cheque payable to: Vancouver Maple Leaf Language College
- Online Payment Through Flywire via the link on the student Conditional Offer
- Wire transfer including the details below. If you send it by wire transfer, please send a copy of the transfer documents to our registrar and specify the student’s name and student number. Please note that Canadian banks do not use IBAN numbers.
(vi) E-Transfer from inside Canada; please use this email address: canada@oxfordinternational.com
Bank: CIBC - Canadian Imperial Bank of Commerce
Bank Address: 400 Burrard Street, Vancouver BC, V6C 3A6
Bank #: 010
Transit #: 00010
Account Name: Vancouver Maple Leaf Language College
Account #: 93-05513
Account Address: 250 – 815 West Hastings Street, Vancouver BC, V6C 1B4
Swift Code: CIBCCATT
ABA # 026009593
BIC # cc001000010
Required Documents Upon Arrival
- Passport, immigration visa and work permit (if applicable), proof of English level, proof of secondary education and medical insurance.
- Students who are under the age of 19 must also provide a signed Parental/Guardian Consent Form. This form will be sent to all minor students by the Admissions Team.
Custodianship
- The Custodianship Form is only mandatory if the minor student (based on the provincial ages) is travelling without a) a Group Leader, b) a parent/guardian, or c) does not have a local custodian (with or without forms, for example, any family member or family friend).
- Please note that we cannot provide custodianship letter for a student who is not staying in our Accommodation.
First Day Orientation
- All students MUST be present on the first day or they may lose their seat in their program. Students must arrive at the school by 8:30 AM PST, report to the front desk and go to the room designated. The first day orientation will last until around 1 PM PST, but times may vary. Students are responsible for reading the orientation package and knowing the Rules and Regulations of the school.
- Contracts and payment plans must be signed prior to students entering class.
