Oxford International Career Colleges is committed to offering quality programs and ensuring that our students can successfully complete their program. Policies are in place to ensure that all students are treated fairly and equally. Any student actions that contravene the academic, behavioral, and ethical policies in place may be subject to penalties, up to and including expulsion from any one of the Career College campuses across Canada.
Purpose of Policy
To define the purpose and reasons of a student withdraw or expelled within the Oxford International Career Colleges.
To whom the policy applies
All active students in any program at all campuses of the Oxford International Career Colleges.
Definitions
In this policy:
Withdraw – the process of a student leaving a program either student initiated, or school initiated.
Expel - the process of forcing a student to leave the college due the severity of their actions. A student who is expelled from Oxford International Career Colleges cannot study at any other program or campus under the Oxford International Career Colleges.
Student Withdraw (Program/Practicum)
To withdraw from the program, the student must first provide the Primary Instructor with a written letter including the reason for withdrawing. The application fee is non-refundable. Please see the table below for amounts and timelines related to refunds in accordance with the Private Career Colleges Act of Nova Scotia.
There are two types of student withdrawals.
A. Student Initiated Withdraw
The student has a right to withdraw from the program for any academic, personal, or employment reasons. The student will need to complete the Student Withdraw form. Students should review the refund policy for any possible refunds.
B. School Initiated Withdraw
The school has a right to withdraw a student from any program/practicum. Reasons the student will be withdrawn from a program by the school include, but are not limited to:
- Student has not met or refuses to obtain the required immunizations or appropriate documentation for not being immunized.
- In addition to the (international) police check provided for admissions, the student cannot, did not, or refuses to obtain a Criminal Record Check (CRC) , Vulnerable Sector Search (VSS) and Child Abuse Registry Check.
Student Expulsion
In general, Oxford International Career Colleges will make attempts to resolve situations without expulsion. A verbal warning, written warning, or suspension may precede the final act of expulsion. Should the safety or well-being of staff, students, or guests be in jeopardy, expulsion may be applied at the college’s discretion without warning. It is the college’s responsibility to ensure that all students are aware of situations or actions in which expulsion may result.
The following outlines the conditions in which a student may be expelled from the course with cause:
- Academic Dishonesty. Students may be subject to expulsion at our discretion for academic dishonesty. Academic dishonesty is any action performed alone or with others with the purpose of providing an unfair advantage to oneself and/or others including the following: cheating, plagiarism, unapproved collaboration, alteration of records, lying or misrepresentation.
- Outstanding Fees. Students who fail to remit outstanding fees may be expelled after written warning has been provided and the student fails to comply within the parameters stated in this warning.
- Omissions or Errors in Admissions or Documentation. OIC has a responsibility to ensure students have been admitted to the course in accordance with the registration requirements for the course. Students who misrepresent themselves on their applications, whether knowingly or in error, are subject to immediate expulsion.
- Attendance. Please see each programs specific attendance policy and the results of low or no attendance.
- Misuse of Property. Students who damage, misuse, steal, or otherwise use the college’s property in a way that is prohibited may be expelled and required to make restitution.
- Endangerment of Staff, Students, or Guests. Students who endanger the safety of themselves, staff, other students, or guests, either by action or neglect, which contributes to a hostile working or learning environment, may be expelled.
- Harassment or Discrimination. OIC will not condone harassment or discrimination of any student, staff member, or guest. Students participating in harassing or discriminatory activities will be immediately suspended pending investigation. Expulsion will be mandatory for any student who has been deemed by the investigation to have engaged in harassing or discriminatory activities. This policy is in place to ensure that the rights and responsibilities of staff and students contribute to a respectful workplace and safe learning environment.
Student Expulsion Policy – Notification & Refunds
- Students who are subject to expulsion for any reason will be notified in writing, which will be either hand delivered or delivered by registered mail. We are not responsible for non-delivery of this notification if the student has not provided a valid home address where the student currently resides.
- The notification will contain a description of the basis for expulsion and the effective date. Students may appeal the decision within three days of the notification following the Student Complaint Policy and must provide sufficient proof to support why the expulsion should be revoked.
- Students who file an appeal and are unsuccessful will officially be withdrawn from the program.
- A student expelled from the program will be considered withdrawn on the effective date of the expulsion. Any refunds owed under the Refund Policy will be issued to the student.
- A student who is expelled is responsible for the return of any property in his or her possession belonging to OIC and will be held financially responsible for any property not returned in good condition within 10 days of the notice of expulsion. However, OIC may not deduct any amount owing from the refund entitled to the student with respect to such property
- This contract will end on the date set, on the date that the student has been dismissed in accordance with the Certificate/ Diploma Program Policies and/or Oxford International Career Colleges' policies, or once notice is given as required by the college’s refund policy.
